Setting up Alerts for a SharePoint Folder

Step 1: Navigate to Your SharePoint Folder

1. Open Your Folder: Browse to the specific SharePoint folder you want to monitor.

2. Access Alert Options: Look for three dots (ellipsis icon) on the far right of the folder's title bar and click on it. From the dropdown menu, select "Alert Me".

   

Step 2: Configure Your Alert

3. Set Alert Details: A new window will pop up, prompting you to fill in the details for your alert.

   • Title: Give your alert a descriptive title so that you know what the alert is for.
   • Send Alerts To: Confirm or enter the email address where you wish to receive the notifications.
   • Delivery Method: Usually, this is via email, but make sure it's set according to your preference.
   • Change Type: Specify what types of changes you want to be alerted about (e.g., all changes, new items added, etc.).
   • Send Alerts for These Changes: Determine if you want alerts for changes made by anyone, or only changes made by specific people.
   • When to Send Alerts: Choose the frequency of alerts (e.g., immediately, daily summary, weekly summary, etc.).

   
   
   

4. Confirm and Create Alert: After filling in the details, click "OK" to create your alert.

Conclusion:

Once set, SharePoint will start sending alerts to your specified email address based on your chosen settings. It's a fantastic way to keep track of changes without having to constantly monitor the site manually. Modify or delete your alerts at any time by returning to the 'Alert Me' settings in your SharePoint folder. Stay informed and in control with SharePoint alerts!

Last updated: 17 January 2024